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Action Hampshire

Rooms for Hire

Whether you are looking for a meeting room for a meeting, seminar or conference, we have a room for you.

Conveniently positioned within less than half a mile from junction 6 of the M3 motorway and 10 minutes walk from Basingstoke town centre and train station, The Orchard is a 3 storey building located on the edge of War Memorial park, Basingstoke.

The Orchard can offer a choice of meeting and training rooms to meet your needs and a range of equipment, including internet access.

To ensure your event runs smoothly our Reception team can organise refreshments and lunches, as well as providing a variety of office services.

Parking at the Orchard is limited. However there is a free three hour parking facility ten minutes walk away and other Pay and Display car parks nearby.

Our meeting rooms are available for hire by the hour for short or long term periods.

For more information, to arrange a viewing, discuss charges or make a reservation call The Orchard Reception on 01256 423822 or email abone@bvaction.org.uk

Maple Room for Hire

The Maple Room is our small room at 10.92 sqm.

It seats up to 6 people and is ideal for small meetings, interviews or can be hired as a breakout room with the Cedar Room.

Charges applicable are at four different levels:

  1. BVA Member Group inc Orchard Resident Organisations (£5.00 Per Hour)
  2. Local Community group within Basingstoke & Deane – Non BVA (£7.00 Per Hour)
  3. External to Basingstoke & Deane or Business/Commercial Company (£9.00 Per Hour)

Note: Prices are correct as of 01.04.2018.

Facilities & Equipment Included in Price:
Coffee Table and Large Table.
4 Easy Chairs (extra Chairs up to 6 can be added on request.
Telephone.
Mobile Flip Chart.
WiFi
 Please ask if you require any other equipment.
Available Facilities & Equipment NOT Included in Price:
The Cedar Training Room facility which is chargeable but comes with membership/resident concessions.

For more information, to arrange a viewing, discuss charges or make a reservation call The Orchard Reception on 01256 423800 or 4238221 or email: Alywyn.Bone@bvaction.org.uk

Cedar Room for Hire

The Cedar Room is our largest training room at 8.4x7M and comes with all the facilities you would expect to run a successful workshop or course.

The room has the flexibility to be laid out in numerous designs to fit your requirements.

The Cedar room can accommodate between 40 and 45 people dependent upon your chosen style.

It is air conditioned with a smartboard and an induction loop fitted for those with hearing problems.

Charges applicable are at three different levels

  • BVA Member Group inc Orchard Resident Organisations (£10.00 Per Hour)
  • Local Community group within Basingstoke & Deane – Non BVA (£20.00 Per Hour)
  • External to Basingstoke & Deane or Business/Commercial Company (£30.00 Per Hour)

Prices are correct as of 01.04.2018

Layout examples below​

Boardroom Style

Boardroom Style

Classroom Style

Classroom Style

Cedar Horseshoe 1

Horseshoe Style

Cedar Horseshoe Square

Cedar Horseshoe Square

Cedar Theatre Style

Theatre Style

Cedar AGM Style

AGM Style

Cedar Room Balcony 1

Cedar Room Balcony

Cedar Room Balcony 2

Cedar Room Balcony

The Orchard Reception Desk

Reception Desk

Available Facilities & Equipment NOT Included in Price:
The Maple Room as a breakout room which is chargeable but comes with membership/resident concessions.

For more information, to arrange a viewing, discuss charges or make a reservation call The Orchard Reception on 01256 423800 or 4238221 or email: Alywyn.Bone@bvaction.org.uk

Willow Suite for Hire

The Willow Suite is a self contained suite of rooms with its own entrance and direct access to War Memorial park.

The suite comprises of a main room, cafe area with kitchenette, and a toilet, a total of 43.93sqm.

The main room can accommodate 12 to 15 people seated while the entire area can accommodate 20 to 30 standing.

Access to this area is via the main lobby.

The cafe area has a kitchenette with a sink, dishwasher, microwave, kettle, crockery and cutlery and display fridge. There is a small separate area suitable for seating. Access to this area is directly from outside or via the main room.

Access to the toilet is in the main room only.

Wifi access and other equipment for your event may be provided on request.

Charges applicable are at three different levels

  • BVA Member Group inc Orchard Resident Organisations (£12.00 Per Hour)
  • Local Community group within Basingstoke & Deane – Non BVA (£15.00 Per Hour)
  • External to Basingstoke & Deane or Business/Commercial Company (£30.00 Per Hour)

Prices are correct as of 01.04.2018

Kitchen

 

Hot Desks

Available at a cost of £20 per week for a minimum period of 50 weeks Monday to Friday

Cost per week includes:

  • Workstation in our Atrium
  • Use of lockable filing cabinet
  • Use of our smaller meeting room (£5.00 per hour) bookable in advance
  • Use of Computer
  • Access to Internet

Operational costs such as photocopying, stationery, post and printing will be invoiced as required.

For more information, to arrange a viewing, discuss charges or make a reservation call The Orchard Reception on 01256 423800 or 4238221 or email: Alywyn.Bone@bvaction.org.uk

Equipment

If you decide to hire any of our facilities then any equipment that we can provide is included in the cost, so with the Orchard there are no hidden costs.

Your participants will be greeted by our friendly and experienced staff who will ask them to sign a pre-organised signing-in sheet for fire precautions and then show them where you are holding your meeting.

​The room that you require will be set up in the style you have selected and the equipment requested will be set up prior to your arrival.

The range of facilities includes Internet Access.

Equipment that can be requested :
Projector and Projection Screen
Laptop
Lectern
Flipchart

Just let the friendly Reception team know what you would like when you book the facilities.

Room Hire Terms and Conditions

Terms and conditions for hire of our rooms can be downloaded here.

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