Bookkeeper/Treasurer

For Girlguiding Fleet Division

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The Bookkeeper/Treasurer will:

  • Maintain accurate financial account records on excel spreadsheet of all incomings and outgoings payments 
  • Prepare and issue invoices 
  • Prepare and issue receipts 
  • Manage Guide Hall Bank Account (Lloyds) 
  • Set up and authorise payments on the Bank Account including direct bank transfer payments 
  • Send out reminders about payments (usually hall donations) 
  • Be an Active Member of the Guide Hall Management Committee 
  • Attend Guide Hall Management Committee meetings (3 per year) or, by exception, others. 
  • Produce Finance Summary report 3 times a year 
  • Produce end of year account and manage audit process

What skills do I need?

  • Requirement for DBS Clearance
  • Prior accountant/bookkeeper experience
  • Numeracy
  • IT Software Skills – use of MS Office Software applications, Excel, Word, Outlook (emails)

Interests

  • Children
  • No specific interest
  • Young People

Activities

  • Finance and Accountancy
  • Trusteeship and Committee Work

Details

  • Accessibility
  • Age restrictions
    18+
  • DBS check required
  • Expenses reimbursed
  • Ongoing support
  • Recruitment Process
  • Suitable for under 16s
  • Suitable for under 18s
  • Training provided
    Shadow existing Bookkeeper to gain experience and knowledge
  • Volunteer induction
  • Volunteers covered by insurance
  • Written role description

When can I volunteer?

Slot Mon Tue Wed Thu Fri Sat Sun
Morning Yes Yes Yes Yes Yes Yes Yes
Afternoon Yes Yes Yes Yes Yes Yes Yes
Evening Yes Yes Yes Yes Yes Yes Yes

Availability Details

The work is mostly undertaken as and when financial transactional work is required i.e. receipt of funds, payments, liaison with the Bank, Auditor, etc. Maintaining the Guide Hall Account (on an excel spreadsheet) recording financial transactions. Attendance at three (3) Hall Management Committee meetings a year with ad-hoc meetings held as and when required. Providing a Guide Hall Account Statement at the Hall Management Committee meetings and the production of an end of year account statement and its audit through a defined audit process/procedure.

Location

Fleet Division Girlguiding Hall
Basingbourne Park
Basingbourne Road
Fleet
GU52 6TQ

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